Smartsheet
AI-enhanced enterprise work management platform that enables organizations to plan, capture, manage, automate, and report on work using a tabular interface. Trusted by over 85% of Fortune 500 companies for project and portfolio management.
Best for
- Enterprise project and portfolio management
- Marketing and creative team coordination
- Strategic transformation initiatives
- Organizations requiring workflow automation
Not ideal for
- Steeper learning curve for enterprise features
- Can be complex for simple project needs
- Higher pricing compared to basic alternatives
Get Started with Smartsheet
From $9/mo · 3 plans available
Visit Smartsheet →Smartsheet Overview
Smartsheet vs Top Alternatives
Smartsheet Features
Pros & Cons
Pros
- Enterprise-grade reliability trusted by Fortune 500 companies
- AI-enhanced capabilities for improved productivity
- Strong Microsoft Office integration
- Scalable platform for organizations of all sizes
- Active 100,000-person community support
- Global reach across 190+ countries
Cons
- Steeper learning curve for enterprise features
- Can be complex for simple project needs
- Higher pricing compared to basic alternatives
Pricing Plans
Pro
- Task management
- Calendar view
- Basic reporting
- File sharing
Business
- All Pro features
- Dashboard creation
- Workflow automation
- Advanced sharing
Enterprise
- All Business features
- AI capabilities
- Advanced security
- Premium support
Smartsheet Integrations
Smartsheet connects with 8 services to extend your workflow.
Who Should Use Smartsheet?
Information Technology & Services Teams
Mid-sized IT firms (50-200 employees) using Smartsheet for project management and team collaboration. This represents 9% of Smartsheet's largest user segments with strong adoption for managing complex technical projects.
RecommendedMarketing & Creative Teams
Teams like those at McGraw Hill, McLaren Racing, and Uber achieving significant productivity gains - 50% efficiency improvements, 7x faster asset distribution, and 22x productivity boosts. Excellent for content collaboration and campaign planning.
RecommendedEnterprise Project Portfolio Management
Large organizations like Bayer managing 1,500+ projects globally, replacing presentation slides with real-time dashboards. Over 85% of Fortune 100/500 companies use Smartsheet for cross-team coordination and visibility.
RecommendedSmall Teams Needing Simple Project Tracking
Teams wanting straightforward, easy-to-use project management tools. Users report that 'if you just want something straightforward and easy to use, I'd recommend' looking elsewhere due to Smartsheet's complexity and learning curve.
Not idealIndividual Freelancers
Solo practitioners or very small teams looking for affordable project management. Smartsheet's pricing structure with Pro limited to 10 users and Business requiring 3 minimum creates scaling issues for individual users.
Not idealWhen to Consider Alternatives
Need intuitive, easy-to-learn interface
Users consistently report a 'steep learning curve' where 'the spreadsheet-based interface with formulas, sheets, reports, and dashboards overwhelms new users, often requiring extensive training despite familiarity with Excel.'
Consider Asana instead →Require advanced spreadsheet functions
One user reported 'feeling extremely frustrated that I spent $5000 on the program' because 'it absolutely can not handle all of the functions I was using in Google Sheets.'
Consider Google Drive instead →Need robust mobile and offline capabilities
Smartsheet 'lacks full formula editing, advanced task management, and offline capabilities' with mobile app being 'unresponsive and forces desktop reliance.'
Consider Monday.com instead →Working with large datasets or performance-critical environments
Users report that 'large sheets (thousands of rows, complex formulas, linked reports) load slowly or hit row/cell limits, frustrating data-heavy environments.'
Consider Notion instead →Top Smartsheet Alternatives
Linear
Fast and beautiful issue tracking for software teams building great products.
Notion
All-in-one workspace for notes, docs, wikis, and project management with flexible databases.
ClickUp
Feature-rich project management platform with multiple views and extensive customization.
Monday.com
Visual work operating system for project tracking, workflow management, and team collaboration.
Asana
Work management platform for organizing, tracking, and managing team work and projects.
Trello
Visual kanban boards for organizing projects and tasks with cards and lists.
Teamwork
AI-powered project management and resource management platform designed for client-based teams, combining task management, time tracking, budgeting, and profitability reporting in one tool.
Jira
Enterprise project management for agile teams with powerful tracking and reporting.
Basecamp
Simple project management with message boards, schedules, and file storage.
Wrike
Wrike is an AI-powered enterprise work management platform that provides 360° visibility, automates workflows, and scales for any team size or industry. It supports project management fundamentals like Gantt charts, dashboards, and Agile tools while ensuring security and cross-device access.