Paymo
Paymo is an all-in-one project management software with built-in time tracking and invoicing tailored for small businesses and teams to manage tasks, bill clients, and track profitability from one platform. It enables seamless conversion of timesheets to invoices, mobile billing, and online payments while offering a free tier for basic needs.
Best for
- Small teams and freelancers needing integrated time tracking and invoicing
- Agencies managing client projects with billable hours and expenses
- Businesses tracking profitability per project
- Remote teams requiring mobile invoicing and client portals
Not ideal for
- Free plan includes watermarks on invoices
- Limited invoicing functionalities compared to dedicated tools
- Higher pricing for advanced features vs invoicing-only competitors
- Some features like PM Payments limited to US customers
- Dependency on integrations for full payment processing
Try Paymo Free
Free plan available · 3 plans available
Visit Paymo →Paymo Overview
Paymo vs Top Alternatives
| Software | Rating | Starting Price | Free Tier | |
|---|---|---|---|---|
| PmPaymo | 4.2 ★ | $5.90/mo | Yes | |
| ZZoho Invoice | 4.7 ★ | Free | Yes | Compare → |
| FFreshBooks | 4.5 ★ | $23/mo | No | Compare → |
| PPayPal | 4.3 ★ | Free | Yes | Compare → |
| HHarpoon | 4.3 ★ | $9/mo | Yes | Compare → |
| INInvoice Ninja | 4.3 ★ | $14/mo | Yes | Compare → |
Paymo Features
Pros & Cons
Pros
- All-in-one tool combining time tracking, project management, and invoicing
- Free plan for lifetime invoicing with basic features
- Mobile invoicing and expense capture for on-the-go use
- Seamless timesheet-to-invoice conversion
- Multiple payment gateways for fast client payments
- Real-time profitability and performance monitoring
- Client portal for self-service invoice management
Cons
- Free plan includes watermarks on invoices
- Limited invoicing functionalities compared to dedicated tools
- Higher pricing for advanced features vs invoicing-only competitors
- Some features like PM Payments limited to US customers
- Dependency on integrations for full payment processing
Pricing Plans
Free
- Basic time tracking
- Invoicing with watermarks
- Expense tracking
- Client portal
Plus
- Proofing & Versioning
- Recurring Invoices
- Estimates & Expenses
- Integrations & API Access
- 50GB Storage
Advanced
- Task Gantt Chart View
- Task Dependencies
- Portfolio Gantt Chart
- Employee Scheduling & Workload
- Timesheet Approvals
- Priority Support
- 500GB Storage
Paymo Integrations
Paymo connects with 5 services to extend your workflow.
Who Should Use Paymo?
Creative & Marketing Agencies
Ideal for content marketing, social media management, and lead generation with financial widgets for tracking high-paying clients and profitability. Users praise its time-saving tools and file proofing capabilities for creative workflows.
RecommendedFreelancers & Solopreneurs
Offers stable pricing regardless of client count, internal notes on invoices, and automatic time tracking. Users highlight switching from tools like Freshbooks for more features at lower cost with unlimited clients.
RecommendedSmall Consulting Businesses
Enables invoicing, estimates, online payments, and client collaboration with guest access. Teams of 2-10 employees use it as a basic CRM for team collaboration and project updates.
RecommendedSoftware & Engineering Firms
Supports task management, Kanban boards, Gantt charts, and resource scheduling for development projects. However, users note limited GitHub integration and missing complex workflow automation features.
Not idealWhen to Consider Alternatives
Teams needing advanced customization and complex project structures
Users report limited options for project lists, table layouts, no subtasks assignment to different users, and missing complex features like workflows and automations.
Consider Asana instead →Mobile-first teams requiring offline functionality
The mobile app lacks offline mode, invoice/estimate/project editing, and can't perform key actions like adding expenses without internet connection.
Consider Monday.com instead →Large teams requiring extensive third-party integrations
Users note fewer third-party connections than competitors with limited Slack/Salesforce/QuickBooks depth and weak Google Calendar sync. Costs also add up for larger teams.
Consider ClickUp instead →Organizations needing robust reporting and data export
Users frequently cite limitations in exporting Gantt charts directly to Excel and basic reporting capabilities compared to enterprise solutions.
Consider Smartsheet instead →Top Paymo Alternatives
Zoho Invoice
A comprehensive invoicing software designed for small businesses and freelancers to create professional invoices, track expenses, and get paid faster. Features customizable templates, automated payment reminders, and seamless integration with multiple payment gateways.
FreshBooks
Cloud-based accounting software designed for freelancers and small businesses to manage invoicing, expense tracking, time tracking, and project management. Known for its user-friendly interface and comprehensive invoicing features that help service-based businesses streamline their financial operations.
PayPal
Global payment platform for online and in-person payments with buyer protection.
Harpoon
Forward-looking time-tracking and invoicing software designed to help freelancers, agencies, and studios plan and forecast profitable futures. Features The Harpoon Method for financial clarity and business growth.
Invoice Ninja
Invoice Ninja is a comprehensive invoicing and billing platform designed for freelancers, consultants, and small businesses. It offers both hosted SaaS and self-hosted options with features like professional invoice templates, online payments, time tracking, and expense management.
Wave
Wave is a comprehensive accounting and invoicing platform designed specifically for small businesses, freelancers, and solopreneurs. It offers free core accounting features with optional paid services like payment processing, payroll, and bookkeeping support.
Bonsai
Bonsai provides invoicing software with automated billing, payments, and reporting integrated into a full business management suite for small teams. It excels in branded templates, time/expense tracking, and client management to simplify cash flow.
HoneyBook
HoneyBook is an AI-powered client relationship platform that streamlines invoices, payments, proposals, contracts, and automations in one hub for independent professionals. It emphasizes faster payments with 90% of invoices paid on time or early through professional client experiences via customizable templates and portals.