Beginner
How to invite members to boards on Trello
Quick Answer
To invite members to a Trello board, open the board, click the 'Share' button in the top-right corner, and enter email addresses or usernames of people you want to add. You can set their permission level before sending the invitation.
Prerequisites
- A Trello account
- Access to the board you want to share
- The email addresses or usernames of people you want to invite
- Board admin or owner permissions
1
Open your Trello board
Navigate to the Trello board you want to share members with. You must be the board owner or have admin permissions to invite new members.
Tip
Only board owners and admins can invite new members to private boards
2
Click the Share button
Look for the Share button in the top-right corner of the board header, next to the board menu. It typically shows an icon with a person and a plus sign.
3
Enter member information
In the share dialog box, type the email address or Trello username of the person you want to invite. You can add multiple people by separating their information with commas or pressing Enter after each entry.
Tip
If the person doesn't have a Trello account, they'll receive an email invitation to join
4
Set permission levels
Choose the appropriate permission level for each member:
- Admin - Can edit board settings and invite members
- Normal - Can create and edit cards, lists, and comments
- Observer - Can only view the board content
Tip
Start with 'Normal' permissions for most team members unless they need administrative access
5
Add a personal message (optional)
In the message field, you can include a personal note that will be sent with the invitation email. This helps provide context about why they're being added to the board.
Tip
A brief explanation of the project or board purpose helps new members get started faster
6
Send the invitation
Click the Send Invitation or Share button to send the invites. The invited members will receive an email notification with a link to join the board.
7
Verify member access
Check the board's member list by clicking on the Members section in the board header. You'll see pending invitations and active members. Pending invites will show as 'Invited' until accepted.
Tip
Follow up with team members if they don't respond to invitations within a few days
Troubleshooting
Share button is not visible or clickable
Ensure you have admin or owner permissions for the board. Only board admins can invite new members to private boards.
Invited member didn't receive the email
Check that the email address is correct and ask them to check their spam folder. You can resend the invitation from the board's member settings.
Member can't access the board after accepting invitation
Verify their permission level is set correctly and that the board visibility settings allow their access level. Try removing and re-adding them with proper permissions.
Unable to invite members to team boards
Check your team's member limit and billing status. Free teams have restrictions on the number of members. Contact your team admin if you need more member slots.
Ready to get started with Trello?
Put this tutorial into practice. Visit Trello and follow the steps above.
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