Beginner
How to connect your calendar to Calendly on Calendly
Quick Answer
Connect your calendar to Calendly by navigating to Account Settings, selecting Calendar Connections, and choosing your calendar provider. Follow the authentication process to grant Calendly access to your calendar for automatic scheduling and availability checking.
Prerequisites
- A Calendly account
- Access to your calendar account (Google, Outlook, or Apple)
- Administrative permissions for your calendar
- Active internet connection
1
Access your Calendly account settings
Log into your Calendly account and click on your profile picture or initials in the top right corner. Select Account Settings from the dropdown menu to access your account configuration options.
Tip
You can also access settings by clicking the gear icon if using the older Calendly interface.
2
Navigate to Calendar Connections
In the left sidebar of your Account Settings, click on Calendar Connections. This section displays all available calendar integrations and shows any calendars you've already connected to your Calendly account.
3
Select your calendar provider
Click the Connect button next to your preferred calendar service. Calendly supports Google Calendar, Outlook/Office 365, Exchange, and Apple iCloud. Choose the service where your primary calendar is hosted.
Tip
Google Calendar and Outlook offer the most seamless integration with advanced features.
4
Authenticate your calendar account
A new window will open asking you to sign in to your calendar service. Enter your email and password, then click Sign In. You may need to complete two-factor authentication if enabled on your account.
Tip
Make sure pop-ups are enabled in your browser to avoid authentication issues.
5
Grant permissions to Calendly
Review the permissions that Calendly is requesting and click Allow or Accept. Calendly needs read and write access to check your availability and create new events when bookings are made.
Tip
These permissions are necessary for Calendly to prevent double-bookings and automatically add meetings to your calendar.
6
Configure calendar settings
Back in Calendly, select which calendars to check for conflicts by toggling the switches next to each calendar name. Under Calendar Settings, choose where new Calendly events should be added and set your preferred event details format.
Tip
Only check calendars that contain actual appointments to avoid conflicts with reminder calendars or task lists.
7
Test the connection
Click Test Connection to verify everything is working properly. Calendly will check if it can successfully read your calendar availability and create test events. Look for the green checkmark indicating a successful connection.
Tip
If the test fails, try disconnecting and reconnecting your calendar, or check your calendar service's security settings.
Troubleshooting
Calendar connection keeps failing during authentication
Clear your browser cache and cookies, disable browser extensions temporarily, and ensure pop-ups are allowed. Try using an incognito/private browsing window for the connection process.
Calendly shows incorrect availability despite connected calendar
Go to Calendar Connections and verify that all relevant calendars are selected for conflict checking. Allow up to 15 minutes for calendar sync, then refresh your Calendly availability.
New Calendly bookings aren't appearing in my calendar
Check that you've selected the correct destination calendar in Calendar Settings. Ensure your calendar service hasn't blocked Calendly and that you have write permissions enabled.
Multiple calendar accounts showing conflicts
Review which calendars are enabled for conflict checking in your Calendar Connections settings. Disable any calendars that don't contain actual appointments, such as task lists or holiday calendars.
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